Every call answered after the storm
When hail hits and the phones light up, callers get an answer right away instead of voicemail or a busy signal. Details get captured and inspections get booked.
AI phone receptionist for roofing companies
Never miss another roofing call. Even when you’re on the roof.
HelloSpan answers every call 24/7 in your company name, books inspections on your calendar, and texts you the lead details, so storm-season calls turn into jobs instead of voicemails.
- Answers 24/7, nights and weekends
- Books inspections
- Texts you every lead
New lead: inspection bookedText alert from HelloSpan
- Issue
- Hail damage, missing shingles
- Inspection
- Tue, 10:00 AM
- Caller
- Name, address & phone
- Answers 24/7/365
- Speaks as your company
- Books on your calendar
- Texts you lead details
Built for roofing
Built for the calls roofers actually get.
Your AI receptionist is set up around your service area, your schedule, and the way your company talks to homeowners.
Urgent leaks flagged fast
A homeowner with water coming through the ceiling at 11 p.m. gets a calm answer, and you get an urgent text with their name, address, and what’s happening.
Booked straight onto your calendar
Callers pick an open inspection time and it lands on your calendar with the job details attached. No phone tag.
Claim questions, answered your way
“Do you work with my insurance?” Common claim questions get answered the way you tell us to, and the caller is booked for the next step.
How it works
Live in three steps. No new software to learn.
Setup is done for you and built around your roofing business.
1
We learn your business
Your service area, services, hours, how you handle storm and insurance work, and what you want callers to hear.
2
We set it up for you
We build your receptionist, connect your calendar and CRM, set up call forwarding from your existing number, and turn on text alerts.
3
You stay on the roof
Calls get answered, inspections get booked, and lead details land in your texts. Urgent jobs reach you fast.
What you get
A receptionist that never clocks out.
One system that answers, books, and follows up, so leads don’t slip through the cracks during your busiest weeks.
24/7 AI receptionist
Answers every call in your company name, day, night, and weekend. It answers common questions, collects job details, and books inspections.
Instant lead texts
Every call ends with a text to you: who called, where they are, what they need, and when they’re booked. Urgent calls can be transferred to you live.
Automatic follow-up Included
Homeowners who called but didn’t book get follow-up texts, so leads don’t go cold while you’re on a job.
Database reactivation Included
We reconnect with past inquiries and old estimates you already have and give those homeowners an easy way to book.
Pricing
Simple, flat pricing.
One setup fee to build your receptionist around your business, then one flat monthly price.
Homeowners with a leak or storm damage usually call the next roofer on the list when nobody picks up. If HelloSpan books even one job you would have missed, it can more than cover its cost.
Questions about billing or terms? We’ll walk through everything on your demo call.
HelloSpan AI Receptionist
$225/month
+ $497 one-time setup fee
- One-time setup
- $497
- Monthly service
- $225/month
- 24/7 call answering in your company name
- Inspection booking on your calendar
- Lead details texted to you after every call
- Urgent calls flagged and passed to you
- Automatic follow-up with leads who don’t book
- Database reactivation of past inquiries
- Done-for-you setup
Or hear it first: (218) 543-2560
Get started
See it answer your calls.
Pick a time for a quick demo, or send your details and we’ll reach out. We’ll show you exactly how your AI receptionist would answer, book, and follow up for your company.
Prefer we reach out?
Tell us a little about your company. No obligation.
FAQ
Questions roofers ask
How much does HelloSpan cost?
$497 one-time setup fee, then $225 per month. Setup covers building your AI receptionist around your business, connecting your calendar, and setting up call forwarding and text alerts. The monthly fee covers 24/7 call answering, inspection booking, lead text alerts, automatic follow-up, and database reactivation.
Is there a long-term contract? How do I cancel?
We’ll go over billing, terms, and how cancellation works on your demo call, before you sign anything, so there are no surprises.
What do callers hear when they call?
A friendly, natural-sounding receptionist that answers in your company name. It asks what’s going on with the roof, collects the caller’s name, address, and contact details, answers common questions the way you’ve told us to, and offers an inspection time. Call our demo line at (218) 543-2560 to hear it yourself.
What happens when the AI can’t handle a call?
It doesn’t guess. If a caller needs a person, or something is urgent like an active leak, the receptionist can transfer the call to you or your team, or text you the caller’s details right away so you can call back.
Do I need to change my phone number?
No. During setup we forward missed or after-hours calls (or all calls, if you prefer) to your AI receptionist, so homeowners keep calling the number they already know.
Will it work with my calendar and CRM?
We’ll connect to your calendar and CRM during setup. Tell us what you use on the demo call and we’ll walk you through how it fits.
I’m not a roofer. Can HelloSpan work for my business?
HelloSpan is built around roofing companies, but the same receptionist works well for other local service businesses that book appointments by phone. Book a demo and we’ll tell you honestly whether it’s a fit.
Your next roofing job starts with an answered call.
Hear the AI receptionist handle a roofing call, then book a quick demo to see it set up for your company.